Redwood Coast Vacation Rentals
PO Box 963 Trinidad, CA 95570
www.enjoytrinidad.com
info@redwoodcoastvacationrentals.com
(707) 496-8746 Mike or (707) 834-1312 Reid
Reservationist (707) 834-6555
Fax (707) 736-8399
Your Name(s)_____________________________________________
Property Name______________Dates of Rental___________
TENANT VACATION RENTAL AGREEMENT & INFORMATION SHEET
PLEASE READ and AGREE TO THESE TERMS
1. AGREEMENT: Redwood Coast Vacation Rentals (RCVR), the homeowner, and Tenants agree as follows: Tenant is over the age of 25 and will be an occupant of the unit during the entire reserved period. Other occupants will be family members, friends, or responsible adults. Use of the premises will be denied to persons not falling within the foregoing categories, and as a result they would have to vacate the property immediately without any refund. No keys will be issued to anyone who is not an adult. Furthermore, for unforeseeable reasons, if a vacation home becomes unavailable, even if you have reserved it, due to circumstances beyond our control (house being sold, damaged, double booked etc.) RCVR will make its best effort to offer other accommodations if available. If not available, we will issue a full refund.
2. PETS: We only allow pets at some of our locations (please inquire) and an additional
pet deposit is also required. Guest with pets must check out one hour earlier so the
cleaning staff has ample time to sanitize the home. You MUST clean up after your pet.
That includes properly disposing of all waste material. If any waste material is found on
the property, a portion of your pet deposit will not be refunded. You must also maintain
control of your pet at all times, and NEVER leave a dog unattended. If you are leaving
for the day and don't want to take the dog with you, you must put it in a local kennel or
find alternative solutions to leaving the dog alone at our property. Any complaints from neighbors regarding excessive noise or other nuisances may be cause for immediate termination of the rental and forfeiture of the tenant's entire security deposit.
3. SECURITY DEPOSIT: The security deposit is $500 for a vacation rental. The security deposit will be held by credit card. This includes Pet Deposits if applicable. RCVR will not charge your card unless there is damage, additional cleaning extra occupants or a breech of this contract. Real and personal property must be in the same condition as when occupancy commenced and all terms of this agreement are met. Tenant is liable for all replacements and repairs that are outside what is considered normal wearand tear.
4a. PAYMENT SCHEDULE AT TIME OF BOOKING IF MORE THAN 30 DAYS PRIOR TO ARRIVAL DATE:
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$200 plus booking fee
4b. PAYMENT SCHEDULE WITHIN THIRTY DAYS PRIOR TO ARRIVAL DATE:
-
Remaining Rent Quoted (Must be paid in full).
-
Credit card number if not paid through Rent payment
(http://www.rentpayment.com/rp/Company/Terms/)
3. Credit card account will be held for future charges incase of damage and or breech of this contract.
5. CANCELLATION: Should you wish to cancel this reservation, notice of cancellation
MUST BE IN WRITING AND RECEIVED MORE THAN 60 DAYS PRIOR TO
YOUR CHECK IN DATE. We will refund the sums you have paid, less a $50 cancellation fee. If your notice of cancellation is RECEIVED LESS THAN 60 DAYS PRIOR TO YOUR CHECK IN DATE, you will forfeit 25% of the sums paid, except your security deposit, unless we are able to re-rent the property to someone else, at the same rate, for the same period. If the property is rented we will only charge the $50 cancellation fee. There will be no refund within 14 days or less of arrival, no exceptions.
6. CHECK IN: Check in time is 3:00 PM.
EARLY CHECK IN TIMES ARE ALLOWED ONLY WHEN THE PROPERTY IS
CLEANED AND READY FOR OCCUPANCY AND PRIOR APPROVAL IS REQUIRED. Keys will be ready for pick up at property location. Keys WILL NOT be issued with a balance owing or without a signed rental agreement in the owners, or owner's representatives, possession.
7. CHECK OUT: Check out time is 10:00 AM,
except for guest with pets, it is 9:00 AM. THERE IS AN EXTRA CHARGE FOR LATE CHECK OUT AND PRIOR APPROVAL IS NEEDED. Please leave all keys IN LOCKED LOCK BOX, other wise in a place chosen per our previous conversation, remote controls, etc need to be left at premises.. You will be charged for not checking out on time (unless otherwise specified). We will charge at a rate of $15.00 dollars per 15 minutes. (our cleaning service can’t clean until you leave) A $50 per item fee will be charged for each lost key and remote control.
8. CLEANING: Each property will be inspected, sanitized and cleaned after your departure. The cleaning fee ($60-$125 depending on the size of the house) will provide normal cleaning so that you can enjoy your vacation up to the last moment. HOWEVER, YOU ARE REQUIRED to leave the property in the same general condition that you received it by making sure, dishes are done and put away, and the home is generally picked up and ready to be vacuumed, dusted and sanitized. If additional cleaning is required, appropriate charges will be deducted from your security deposit at the rate of $30 per hour.
9. HOMES WITH TELEPHONES: YOU MUST USE A PHONE CALLING CARD TO MAKE LONG DISTANCE TELEPHONE CALLS. If your calling card requires you to first dial a 0, you these phones. On the back of your calling card there should be other options for dialing;distance carrier like Pac Bell, you will need to use the 800 number on the back of thecard. Telephones may be used to make as many local calls as you wish. Should longdistance calls be inadvertently charged to the owner, renters agrees to pay for calls, and owner has the right to charge renter's credit card.
10. WHAT WE SUPPLY: The property is equipped and set up as a fully furnished
property that will include bedspreads, linens, blankets, pillows, towels, as well as a fully equipped kitchen. THERE WILL BE EXTRA CHARGES TO YOUR SECURITY DEPOSIT FOR REPLACING THESE ITEMS IF FOUND TO BE NECESSARY.
11. WHAT YOU SHOULD BRING: Plan on packing your personal toiletry items. Since
we provide only a limited supply of toilet paper, paper towels, and other dispensable
items to get you started on your first day of vacation, you should plan on making a trip to
the grocery store to replenish these items as you need them.
12. TENANTS LIABILITY: Tenant agrees to accept liability for any damages caused to
the property (other than normal wear and tear) by Tenant or Tenants guests, including,
but not limited to, landscaping, misuse of appliances, and/or equipment furnished. If
damages are in excess of the security deposit being held, Tenant agrees to reimburse Redwood Coast Vacation Rentals or the homeowner for costs incurred to repair/replace damaged items.
13. SLEEPING CAPACITY/DISTURBANCES: Tenants and all other occupants
will be required to vacate the premises and forfeit the rental fee and security deposit
for any of the following: A. Occupancy exceeding the sleeping capacity stated on the
website. B. Using the premises for any illegal activity including, but not limited to, the possession, serving or consumption of alcoholic beverages by or to persons less than 21 years of age. C. Causing damage to the premises rented or to any of the neighboring properties. D. Any other acts which interferes with neighbors' right to quiet enjoyment of their property. E.) Violation of the 10:00 PM Noise RULE. F.) NO PARTIES OF ANY KIND! G.) Keep cars to a minimum. One car per 2 people. Parking is limited.
14. HOLD HARMLESS: Redwood Coast Vacation Rentals or the homeowner does not assume any liability for loss, damage or injury to persons or their personal property. Neither do we accept liability for any inconvenience arising from any temporary defects or stoppage in supply of water, gas, electricity or plumbing. Nor will Redwood Coast Vacation Rentals or the homeowner accept liability for any loss or damage caused by weather conditions, natural disasters, acts of G-d, or other reasons beyond its control.
15. HOT TUB & PATIOS: Tenant hereby acknowledges that if the property
reserved includes a hot tub, the undersigned is fully aware that the hot tub and
surrounding patio/deck can be dangerous, that the deck/patio can be slippery when wet,
and that injury is likely to occur to anyone who is not careful. Children should never be left unattended. Tenants should observe and adhere to all rules and policies as posted at the property. With full knowledge of the above facts and warnings, the undersigned accepts and assumes all risks involved in or related to the use of the hot tub and patio areas. Also, our hot tubs are professionally maintained and we strive to keep them in welcoming condition. If they do not appear in satisfactory condition to you, please notify us immediately and we will have them checked. No refunds will be given due to a hot tub that has stopped working or needs to be drained or cleaned. We will make our best efforts to resolve the issue in a timely manner.
16. ADDITIONAL TERMS AND CONDITIONS: The tenant, for himself/herself,
his/her heirs, assignors, executors, and administrators, fully releases and discharges
Owner and RCVR from any and all claims, demands and causes of action by reason of any injury or whatever nature which has or have occurred, or may occur to the undersigned, or any of his/her guests as a result of, or in connection with the occupancy of the premises and
agrees to hold Owner free and harmless of any claim or suit arising therefrom. In any
action concerning the rights, duties or liabilities of the parties to this agreement, their
principals, agents, successors or assignees the prevailing party shall be entitled to recover
reasonable attorney fees and costs.
18. Payment by Credit Card through RentPayment (See RentPayment Agreements and Rules) http://www.rentpayment.com/rp/Company/Terms/ ). This acceptance confirms authorization for Redwood Coast Vacation Rentals to hold Credit Card Account for the Required Security Deposit and the required downpayment to confirm the reservation, and then subsequently the remaining balance to complete the full payment of said reservation. Also note that your credit card will be charged any excess charges above your security deposit if deemed necessary.
19. PAYMENT BY CHECK: If the Tenant pays by check rather then credit card, and the
check is returned for NSF there will be a $75 service charge. Keys will not be issued until
the check has successfully cleared the bank. Checks should be made payable to Redwood Coast Vacation Rentals.
20. MAILING ADDRESS: This signed agreement along with a check, if applicable,
should be mailed to the following address: Redwood Coast Vacation Rentals P.O. Box 963, Trinidad, CA 95570
_________________________________________________________________________
PLEASE REMEMBER THAT YOU ARE RENTING A PRIVATE HOME. PLEASE TREAT IT
WITH THE SAME RESPECT YOU WOULD LIKE SHOWN TO YOUR OWN HOME.
ALSO, AS STATED IN ITEM 18 ABOVE, YOUR CREDIT CARD ON FILE WILL BE CHARGED THE REMAINING PAYMENTS (IF ANY ARE REQUIRED) WHEN THEY ARE DUE, UNLESS WE HEAR OTHERWISE FROM YOU.
__________________________________________________________________________
By checking the box "I have read and agree to the rules and restrictions" on the reservation/booking page (www.redwoodcoastvacationsrentals.com) and booking this rental, you and your party are accepting the above terms and agree that this contract is binding and by physically signing and dating this contract below. Please print and send to P.O. Box 963, Trinidad, CA once you have made a reservation.Amount paid_______________(at time of booking)
Signature___________________Date_______
Print name_____________________________
List all occupants staying on the property below:
First, Last Names
1.____________ 7._____________
2.____________ 8._____________
3.____________ 9._____________
4.____________ 10._____________
5.____________ 11._____________
6.____________ 12______________
Note: Maximum Capacity at units is strictly enforced.